Making Changes
CHANGING CLASSES – ADDING, DROPPING, WITHDRAWING Student are responsible for making informed enrollment decisions and for timely completion of enrollment changes they wish to make! Note calendar and procedural differnces between X-1 block classes and 16-week (stringer) classes! Walking away form a class or form the university does not constitute an offical DROP or WITHDRAWAL! Conversely, simply showing up for or attending a class does not constitute an offical ADD or REGISTRATION! Students must take offical action to registrar for, add, drop, or withdraw from UMW class or classes. Class schedule changes must be complete in a timely fastion and according to procedures outlined below. Add and drops are initiated and processed at the UMW Registrar's Office. Students changing to/from Audit status should contact the Registrar's Office (406-683-7371).
(1) BEFORE the semester begins; (2) AFTER the term begins but before the published deadline for such action; or, (3) AFTER THE DEADLINE; review the appropriate academic year term calendar fro applicable dates & deadlines. ADD - DROP - WITHDRAW --- AFTER the Semester/Term Begins but BEFORE the Applicable Deadline (see academic calendar) -- Once the semester begins, all student class schedule changes including withdrawal from college are initiated and processed at the Registrar’s Office. The “No Record of Enrollment” policy will be extended in cases where: (1.) there is an even exchange of courses & credits (affected student’s credit load does not change), (2.) the add and drop are recorded on the SAME form and they are for the SAME block, (3.) both schedule changes (add and drop) are approved by all necessary officials - course instructors, student’s advisor, division dean, etc. (4.) the schedule change is completed within the deadline to add for the applicable block, and, (5.) the exchange is appropriate to the student’s program of study. A “W” (withdrawal) will be recorded on the student’s transcript if the exchange does not satisfy all conditions listed. LATE ADD - DROP - WITHDRAW --- AFTER the Deadline for such Action (review term calendar for applicable deadlines) -- Students must petition to add/drop/withdraw after the appropriate deadline for such action (these changes do not occur automatically upon request). The UMW Admissions & Academic Standards Committee reviews and decides on all requests for post-deadline student schedule changes. Procedure:
4. Return completed forms and documentation to the Registrar's Office WITHIN ONE YEAR of the end of the term in which the affected course enrollment occurred (make & save copies of ALL enrollment related paperwork for future reference).
5. Pay all costs/expenses (including late fees) immediately IF requested action is approved.
Refunds are handled through the Business Services Office. The amount of refund an individual receives is based upon when an official drop/withdrawal is processed and the class load remaining after all student class schedule changes are processed. Students are advised to review the academic calendar carefully, take timely action, follow through to completion of action to change their class schedule, and contact Business Services (406 683-7101) with questions about refunds and/or charges.
Change of Advisor
Change of Program of Study or Degree
Change of Grade Pick up a Student Information Change Form (available at the Registrar's Office or see Printable Forms at this site). Read the instructions, then complete the appropriate section of the form, secure all necessary signatures and return the completed form to the Registrar's Office. Allow 2-4 weeks for the change to take effect.
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